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    Creating your first project estimate

    Essential steps to creating your first project estimate in under 2 minutes.

    It’s easy to add a project to Price&Cost and start a new estimate

    1. Choose project name, if it’s billable or not, client name, start date and other settings
    2. Add the People / Materials / Other cost that are applied to your project
    3. Enter planned time / quantities of your resources to be used on the project

    1. Creating a project

    New project dialog
    Project name. This will help you easily identify the project in the list.
    Start date. Just choose when your project is about to start or when it has started (if you are adding a project that’s already running).
    Billable setting. Choose if the project you are adding is internal (non-billable) or if it’s going to be billed to the client.
    Client name. Defining a client will allow you to group and sort project in the list by client name. In addition, you will be able to define client-specific rates in the Resource section

    Once you’ve finished with defining the properties click “Add project”.

    2. Adding resources to your project

    You can add 3 types of resources to your project:

    • People – work that’s done by people and quantified in either man-days or hours.
    • Materials – all the materials you are planning to use on the project. These will be quantified in number of units.
    • Other Costs – all other costs you anticipate on the project. These will be items that are hard to quantify, e.g “Travel expenses”.

    2.1. Adding People and their planned time

    To add People to your project you will need to enter both:

    • Resource names / roles and their internal cost / client rate
    • The time you plan to use them for on your project

    Learn more on how to add People to you projects.



    2.2. Adding Materials and their planned quantity

    Adding Materials to your project is similar to adding People.

    However, Materials are priced per item and you will be entering the total quantity, rather than effort.

    Learn more on how to add Materials to you projects.



    2.3. Adding Other costs and setting if they are billable

    Adding Other Costs allows you to add Total internal Cost for line items and set if they are Billable to the client

    Learn more on how to add Other Costs to you projects.


    3. Getting a full estimate

    Once all your People, Materials and Other Costs are added to the project, you will get the full overview of your planned project Budget, Internal Cost and Profit.

    Full project estimate


    Now, that you have a first estimate out of the way, it’s time to experiment with different versions to arrive at the final estimate so you can start tracking the project.

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